Products

Owned by Maria Ljung (Unlicensed)
Last updated: Feb 25, 2022 by Kristina Sandberg (Unlicensed)
9 min read

This is a step - by - step manual how to create a product in Leeroy Cloud. Products must contain a price and product group to be sellable and be usable.
It's the product that are used in your layouts and are sold by your cashiers.
Products can be standalone and be a combination of other predefined products. E.g a hamburger meal with a hamburger, french fries and a drink.
Duplication of products is possible, if a new product is almost similar to an already created one.



Table of Content

Preparatory work

  • Groups  (Product group is mandatory)

Preparatory work if used

  • Ingredients  (Not mandatory but a must if you want to have accurate reports)
  • Recipes  (Not mandatory but a must if you want to have accurate reports)
  • Modifiers  (Not mandatory but useful if you have frying grades and levels on spiciness)
  • Option groups  (Not mandatory but useful if you want to have choices on your products, E.g different sorts of milk to your coffee)


Find product form

Go to the sidebar and click on Product management and choose Products in the dropdown list.

Overview Products


The first view shows the products you already have created. If you don't have any added yet this list would be empty.


The list shows the products Id, name, sellable status, product group and price.
The id is generated when a product is created. 
Sellable status is if the product has the requirements to be used in layouts and be sold. Those are price and product group.
A quick view if the product has product group and price so it's easy to check.



On the left of the overview you ha some filtering options. You can filter by product, discount, course and print group and also menu sections.
You can have several filtering options checked to get a narrower result.



You can also sort the list by several options. The default setting is sorting by ascending id:s.


Edit, duplicate and delete products


Each product in the list has some options. Click on the three dots on the right in the list top open the options.

You can edit a product and when choosing this option you will be redirected to the sam form as when you create a new product. You can edit all fields in the form.
You can delete a product by clicking on that option. You can also duplicate a product if you want to create a new product with the same settings for groups etc. What is not copied from that product is the name.





You will have to confirm your choice so a product don't get deleted by mistake.




The duplication of a product copies all the configuration from the product except the name. You will have to give the new product a name. Also it's important to edit any other differences between the new product and the one you duplicate from so you don't get wrong settings on the new one.




Create new product


Click on the create button on the top left corner


Give your Product a name and press create



General


You have now created a product with a name. You will have to configure it so it can be a sellable product.
You will have a section of tabs in the top and we will start with filling the General tab.



Basic information - describe and categorize

The first section in the General tab, Basic information, is about how you want to describe, categorize and specify your product.



When you create your product it gets an id and it is shown in the top.

The Name is the one you gave it at the beginning and Detailed name is an extra name for the product that is only visible in parts of Leeroy cloud where products are used and can be used in followed up in reports.
If you have two sizes of something and not want to have any size in the name that costumers will se you can use this field to add another name.
E.g Name: Coconut milk and Detailed name: Coconut milk 4 dl.
It will be shown as Coconut milk (Coconut milk 4 dl) in Leeroy cloud and in reports. The detailed name must be unique across your product setup. If you use a name that is already taken in your product setup you will get a warning message:





Description is how you want to describe your product to the customer in pre-order/self-service ( App, web-service and your self-service in the restaurant). It is a public description.


Internal description

 
The Internal description is what information you want your staff to se for your product. 



           
  

For MPOS it will look like this on your device.


Product and Discount groups

NOTE If you are using price lists you should follow this manual to set up and connect Product groups and VAT groups. Product & VAT groups (price lists enabled)



Product group is what type your product is, E.g Food or Desert. 
Discount group is what type of discount your product will be connected to



Recipes and tags



Here you select a recipe to your product. A recipe is a ground for calculating cost for products.





Tags are used to locate and group products so it would be easier to add them in an Option group. E.g tag tomatoes, cucumber and green salad with "salad"



Eco and allergenes




 Here you can set the Eco property and set the allergens. Select Eco by clicking on the Yes button and allergens by clicking checkboxes. 




   

This is how the view for your staff would look like with Eco and allergens set on MPOS


Declaration of contents and nutrition declaration

Here you can enter the content of your products. This will show to your preorder and/or self service customers.



In the first field you can enter the content of your product. Allergens can advantageously be written with CAPITALS to make them more easily visible in the text.



The second field is where you add a nutrition declaration if you want one. The first field is the header, for example Nutritional values per 100 g.




To add content to you nutrient declaration, click on Add row to add fields under the header. Add a description of the nutrient in the left field and the value in the right field. For example as below.
To add more rows just click on Add row until you have the right amount of rows. The rows are movable so you can switch place on them if you want to have the list in another order.



This is an example of a way to fill in the nutritional values.





KDS configuration

  1. This is a configuration that handles the KDS and barcodes. 


       Significance is how your product vill be shown on your KDS. 1-20 where 20 is the most important.
       Print group is which KDS your orders will appear on
       Course group is what type of food your product is, E.g a Main course is shown before a Desert
       If you have barcode on your product you can assign that here

Important to save

  1. Now it's important that you save your changes, or they will be lost.

    You'll find the save option in the bottom at the right


Price and cost

In this section you will set up the price and cost for your product

NOTE If you are using Price list for your products you should follow this manual to add prices for your product(s): Using price lists
and this manual to add and connect Product groups and VAT groups . Product & VAT groups (price lists enabled)



Price configuration

  1. Here you set a price for your product and choose your currency. You also have to set a VAT- group.

    Your product must have a price to be a sellable product
    Set a price and choose currency and also select the right VAT-group. 



    You can also set several prices if you have different currencies and VAT-groups. E.g if you have restaurants in Norway where the VAT differs between take away and eat in.


    Possibility to change prices and have deviations 



    By allowing "open price" you make it possible for the cashiers to alter the price.
    It is also possible to set separate prices for your stores. You can set an explicit price or use +/- to increase or decrease the product price.
    To simplify future price updates it is recommended that the fixed price is set to the standard price of the product and price deviations between stores are set using plus (+) and minus (-) values, e.g +10 or -5.
    By doing this you keep the price difference between stores constant and you only have to update the fixed price when increasing the price of a product.


Cost

  1. This is where you set the products cost. Either it will be set on the recipe or you can set it manually.




    Cost for ingredients and any preparation.
    If you have a recipe with ingredients that have costs it will be automatically calculated and presented


Important to save

  1. Note that if you made any changes in this section it's important that you save your changes, or they will be lost.

    You'll find the save option in the bottom at the right


Preorder

In this section you will administer the pre-order, self service and products with multiple options for MPOS. This is what the app, self service, web preorder users and cashiers will see .



This is where you upload your product image for your preorder customers and select option groups both for preorder and MPOS.
An option group contains options for the customer to configure the product. Like for example to add or remove ingredients/products.
Several option groups can be used on one product. Option groups needs to be created separately (see Option groups).


Here you also have the possibility to select in what dining types the product should be visible.
If you don't want e.g. alcohol to be on the takeaway menu in preorder, you can choose to deselect the option "Takeaway" here.

Note that this setting also applies if the product is in an option group!
That means that if you set up a product "Burger" (with settings eat in & take away) and adds an option group that includes a Lemonade (Eat in & take away) and Beer (Eat in):
then if the user selects dining type Eat-in in the app, they will be able to see and purchase both the lemonade and the beer, but if the user chooses "Takeaway" they will only see the lemonade not the Beer.


Note that if you made any changes in this section it's important that you save your changes, or they will be lost.


You'll find the save option in the bottom at the right


POS

This section handles configurations for your cash register. 

POS configuration



A shorter name is useful both for your cash register and kitchen display. This will not affect the products name. You can also set if the product can be sold separately or must be in a combination with another product.
Modifiers is set if you want to add a message to the kitchen about the product. It might be about preparation for example frying grade.


Make your product work like a combination product

This is very useful if you want to sell a meal or an other product that is combined of predefined products.


Here you can add the products that you want to include to create a combination product.
NOTE: Only use this with products that are predefined to the combination and don't require changes. 
If you need to be able to select between products in a combination you should use option groups instead.


Important to save

Note that if you made any changes in this section it's important that you save your changes, or they will be lost.

You'll find the save option in the bottom at the right

Now your product is ready to be added to layouts and menus.



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